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What is an EDIFACT DESADV Message?

The EDIFACT DESADV (DESpatch ADVice) is an electronic packing slip, which contains delivery and shipment information. A DESADV message is normally sent from the supplier to the customer, however, they can also be used with a separate logistics service provider who may then send the DESADV on behalf of the supplier. It follows the EDI message standard UN/EDIFACT and is a key message type for the electronic purchasing process in manufacturing industries.

Within the automotive industry, these documents may be referred to as an ASN (Advance Shipping Notice).


The use of the EDIFACT DESADV Message

A DESADV message is normally sent by the supplier to the customer and will contain all the details of a shipment along with a specific package and order related information. This includes the date and time of delivery, the total number of items to be received, descriptions of each item, product codes, and both the sender and receiver details. DESADVs can also include specific pallet and packaging numbers, weight and package dimensions, expiration dates, and unique dock locations for each set of items.

If a separate logistics service provider is being used, a DESADV may be sent from supplier to logistics partner for delivery, and then a separate DESADV from the logistics partner to the customer may be created.

DESADV messages are generated via a supplier ERP system in their own ERP specific data format, such as SAP IDoc. This data is converted into the customer’s required EDI DESADV structure via an EDI solution and sent. Once received they will know what is being received on that specific delivery.

The DESADV EDIFACT message structure describes the detailed contents of a consignment of goods. Each message relates to a single dispatch point but can contain multiple destination points, such as warehouses or locations. An EDI despatch advice message is sent, received, and processed by an EDI solution. The solution can be an EDI Cloud Service or EDI software for in-house usage.

A typical EDIFACT DESADV Message includes:

  • Purchase and other specific order reference numbers
  • Shipment number, ship-to details, and specific shipment locations
  • Delivery date and time
  • Item/product details, such as an identifier, quantity, and description
  • Pallet and package codes

Benefits of the EDIFACT DESADV Message

Shipment information is received instantly into a customer’s ERP system
Direct computer to computer communication reduces manual errors
Previous order details are referenced within the DESADV

meaning there is no need to match documents manually

Avoids the waste generated from using paper-based systems

Ensure the reliable use of EDIFACT Dispatch Advice Message

The automotive industry relies on integrated manufacturing lines where small deviations can bring entire assembly lines to a standstill. The EDIFACT DESADV Message is a mission critical part of the overall Just-in-Time workflow because it provides the necessary confirmation to the customer where and when ordered parts will arrive. SEEBURGER provides you all options for mission-critical operation of B2B/EDI integration including the handling for DESADV.

Do you work in a sector with its own specific needs?

Take a look at the SEEBURGER range of industry-specific solutions